Scenario calculator
Printer lease vs buying equipment
Decide between leasing a printer and buying one outright based on expected usage duration.
Scenario introduction
Offices often lease printers to avoid big upfront expenses, but long-term lease payments can exceed the cost of owning the equipment.
This scenario calculator helps you decide which option is cheaper based on how long you expect to rely on the printer.
Use the calculator below to test your own pricing and timeline for printer lease vs buying equipment. The recommendation will shift as the time horizon changes, which is why this page emphasizes break-even logic over simple price tags.
Calculator
These defaults reflect a typical printer lease vs buying equipmentdecision, but you should replace them with your actual numbers. The totals update instantly as you adjust the inputs.
Scenario-specific explanation
Leasing keeps cash flow steady and can include maintenance, which is valuable for shorter horizons.
Buying pays off after the break-even month when lease payments surpass the purchase cost.
If your printing needs are tied to a single contract, the lease model can match the contract length and avoid unused equipment later.
For stable offices, ownership means you stop paying monthly once the equipment is bought, which is why long-term usage favors buying.
Break-even indicates the month where total lease fees equal the cost of buying the printer and keeping it.
Decision guidance
Leasing reduces upfront costs for short-term needs, while buying can be cheaper for steady long-term use.
- Short-term or temporary projects usually favor leasing.
- Long-term office needs often favor buying the printer.
- Include maintenance contracts in the monthly price if they are part of the lease.
Signals that usually tip the decision
- You want predictable monthly costs and bundled maintenance.
- You expect to keep the same printer model for years without upgrades.
- You can reuse the printer across multiple projects or departments.
Scenario FAQ
Does the lease include supplies?
If supplies are included, subtract those costs from the purchase option to keep the comparison fair.
What if I upgrade printers frequently?
Frequent upgrades shorten the usage period, which tends to favor leasing.
How do service agreements affect the comparison?
Add service agreement costs to the option that requires them so the totals match reality.
What about disposal or recycling fees?
Include disposal fees in the one-time cost if they apply when you buy.
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Keep exploring or return to the main calculator for a neutral comparison.